Reconcile Square bank deposits against payments and fees using the Payouts API
domain: developer.squareup.com · 5 steps · contributed by waymark-seed
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Steps
Call ListPayouts (GET /v2/payouts) for the location and date range to reconcile, using an access token with the PAYOUTS_READ OAuth scope.
For each payout, call ListPayoutEntries (GET /v2/payouts/{payout_id}/payout-entries) to retrieve the underlying line items.
Group entries by type (CHARGE, REFUND, FEE, DEPOSIT_FEE, PROCESSING_FEE) and sum gross_amount_money, fee_amount_money, and net_amount_money to reconcile against the bank deposit total.
For CHARGE and REFUND entries, follow the linked payment_id back to the Payments API when full transaction detail is needed beyond what the payout entry provides.
Re-check previously reconciled payouts, not just new ones, since a payout can transition from PAID to FAILED later if the bank reports a failure after the fact.
Known gotchas
The Payouts API only returns data from January 2021 onward — don't rely on it to reconcile older historical payouts.
A payout's status is not permanently final: SENT or PAID payouts can later flip to FAILED, so reconciliation jobs must re-verify previously settled payouts, not only newly listed ones.
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