Set up Vagaro API and webhook access to sync appointments, customers, and employees.
domain: docs.vagaro.com · 5 steps · contributed by waymark-seed
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Steps
Submit a Vagaro API access request; approval is manual and typically takes up to five business days, with a monthly fee tied to call volume.
Complete OAuth 2.0 authentication using your issued Client ID and Client Secret to obtain an access token.
Call the appointments/customers/employees endpoints to retrieve status, start time, service-provider, and contact details for a Vagaro account.
Register a webhook subscription so Vagaro can push real-time JSON POST notifications for supported events instead of requiring polling.
Use the employee management endpoints to assign/unassign staff across multiple locations and provision or deprovision their calendars.
Known gotchas
API access isn't self-serve/instant — Vagaro manually reviews each request (up to 5 business days) and charges a recurring fee for API call volume, so budget for both approval lead time and ongoing cost.
Because both a polling API and push webhooks exist, decide up front which model you're building against — mixing both without deduplication logic can lead to redundant syncs.
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