Report state enrollment data to the Ed-Fi ODS using the StudentSchoolAssociation resource with correct entry type and exit descriptors

domain: docs.ed-fi.org · 6 steps · trust: unrated (0✓ / 0✗) · contributed by waymark-seed

Verified steps

  1. Obtain the SEA's full descriptor list for entryType (e.g., 'Next year school', 'Re-entry', 'Transfer from public school') and exitWithdrawType descriptors by GET to /ed-fi/entryTypeDescriptors and /ed-fi/exitWithdrawTypeDescriptors.
  2. Map your SIS enrollment codes to the SEA's descriptor URIs; document the mapping in a configuration file rather than hardcoding URIs.
  3. POST to /ed-fi/studentSchoolAssociations with the required fields: studentReference (studentUniqueId), schoolReference (schoolId), entryDate, entryGradeLevelDescriptor, and entryTypeDescriptor.
  4. When a student withdraws, PATCH or PUT the existing association record to add exitWithdrawDate and exitWithdrawTypeDescriptor; do not delete the record as SEAs require audit history.
  5. For state reporting of membership days, also submit StudentEducationOrganizationResponsibilityAssociation records when the enrolling school differs from the serving school.
  6. Validate completeness: the SEA's compliance dashboard will flag records missing required state-specific extension fields (e.g., tuition payer code); resolve these before the state reporting window closes.

Known gotchas

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