Set up long-term/seasonal guest billing using Campspot's Extended Stay / Long-term Management tools.
domain: support.campspot.com · 5 steps · contributed by waymark-seed
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Steps
Distinguish extended-stay/seasonal guests from nightly transient guests, since they're managed through a separate Extended Stay / Long-term Management area.
Configure the seasonal contract terms (duration, recurring rate, site assignment) for each long-term guest.
Set up recurring billing so seasonal charges post automatically instead of manual invoice creation each cycle.
Track seasonal-guest utility and add-on charges (e.g., metered electric) alongside the base seasonal rate rather than in a separate system.
Reconcile seasonal occupancy against site inventory so long-term-assigned sites aren't accidentally double-booked as nightly sites.
Known gotchas
Extended-stay/seasonal guests live in a distinct management area from standard reservations, so reporting or exports built only against the nightly-booking data model will miss seasonal billing activity.
Recurring/seasonal billing errors compound over a season — validate the recurring charge configuration on a test guest before rolling it out park-wide.
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