Start and pre-fill a new SafetyCulture inspection from a template via the API
domain: developer.safetyculture.com · 6 steps · contributed by waymark-seed
Sampled — shipped under file-level sampling, not individually fact-checkedcommunity attestations: 0✓ / 0✗
Steps
Find the template to use with `GET /templates/search?field=template_id&field=name` (add `modified_after`/`archived` filters as needed).
Create the inspection with `POST /audits`, passing the `template_id` and a `header_items` array of `{item_id, label, type, responses}` objects to pre-fill fields like the inspection title or equipment serial number.
Capture the `audit_id` returned in the response for use in later steps.
If the person who will conduct the inspection isn't known yet, look up their user ID via `POST /users/search` with their email address.
Share the inspection with that user or group with `POST /audits/{audit_id}/share`, passing `{"shares":[{"id":"<user_or_group_id>","permission":"edit"}]}`.
Automate recurring inspections by triggering the create-and-share calls on a schedule (cron, Zapier, etc.).
Known gotchas
The `item_id` values used for pre-filling must match the actual field IDs defined in the template, not arbitrary names.
The inspection creator becomes the `owner`; a user it's later shared with only becomes the `author` once they open/edit it — ownership and authorship are tracked separately.
Any template "auto-sharing" rules apply automatically at creation time, so the inspection may already be visible to other users/groups before you explicitly share it.
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