Automate HOA document review to extract key rules and financial health indicators

Steps

1. Collect the HOA document package: CC&Rs (Covenants, Conditions & Restrictions), bylaws, rules and regulations, current budget, reserve study, and most recent meeting minutes.
2. Extract text from all documents (PDF to text via parsing library or OCR for scanned documents) and load into a document review pipeline.
3. Use an LLM to extract structured data from each document type: from CC&Rs extract rental restrictions, pet restrictions, and approval requirements; from the budget extract monthly dues, special assessments, and reserve fund balance; from the reserve study extract percent funded and deferred maintenance items.
4. Flag critical risk indicators: reserve fund below 70% funded, pending or recent special assessments above one month's dues, rental cap restrictions affecting investment buyers, and litigation disclosed in meeting minutes.
5. Compute a simple HOA health score based on weighted risk factors (reserve funding, litigation, special assessments, deferred maintenance).
6. Return a structured summary with extracted values, flagged risks, and source document references for each finding.