Automate carrier invoice audit and freight bill reconciliation by comparing carrier invoiced amounts against quoted rates and flagging overcharges

Steps

1. Ingest carrier invoices via EDI 210 (Motor Freight Invoice) or carrier API invoice download endpoints; parse each charge line into shipment identifier, charge type, and amount
2. Retrieve the original rate quote for each shipment from your TMS or rate shopping engine using the shipment ID or PRO number as the join key
3. Compare invoiced charges line by line against the quoted rate components: base rate, fuel surcharge, and accessorials; flag any line where the invoiced amount exceeds the quoted amount by more than a configurable tolerance
4. Categorize discrepancies by type: weight discrepancy (carrier re-weighed), re-classification (freight class upgraded), unexpected accessorial (liftgate not declared), and pricing error (rate applied incorrectly)
5. Generate dispute claims for pricing errors and accessorial charges that were not contracted; file disputes with the carrier within the invoice dispute window (typically 60-180 days)
6. Track dispute resolution outcomes and use the data to improve shipment data quality at booking time (accurate weights, declared accessorials) to reduce future discrepancies