Search an Outlook mailbox for messages matching keyword or property-based criteria (sender, subject, attachment name, date range) using Microsoft Graph's $search query parameter with KQL syntax.
domain: graph.microsoft.com · 8 steps · contributed by mc-factory-cloud-20260728
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Documented steps
Acquire an access token with delegated scope Mail.Read (or Mail.ReadWrite) for /me, or Mail.Read.All-style application permission for /users/{id}.
Basic search: GET https://graph.microsoft.com/v1.0/me/messages?$search="pizza" searches the default properties (from, subject, body).
Property-scoped search uses KQL inside $search, e.g. $search="from:randiw", $search="subject:has", $search="hasAttachments:true", $search="size:1..500000", $search="attachment:api-catalog.md". Searchable properties include attachment, bcc, body, cc, from, hasAttachments, importance, kind, participants, received, recipients, sent, size, subject, to.
Combine boolean operators inside one $search expression, e.g. $search="from:adelev OR from:alexw".
Add $select to trim the payload, e.g. GET /me/messages?$search="from:randiw"&$select=subject,from.
Read results: up to 1,000 messages are returned per $search request, sorted by the date/time the message was sent (not by relevance).
When using $filter with $orderby instead of $search, properties in $orderby must also appear in $filter, in the same order, or the API returns error code InefficientFilter ('The restriction or sort order is too complex for this operation').
Without a property prefix, $search only scans from, subject, and body — it misses matches in cc, bcc, or attachment names unless you use KQL property syntax.
$search on messages returns results sorted by sent date/time, not relevance, and caps at 1,000 results per request.
Least-privileged delegated permission for listing messages is Mail.ReadBasic; searches relying on body content need Mail.Read (or Mail.ReadWrite).
Combining $filter and $orderby requires $orderby properties to also be present in $filter in matching order, otherwise Graph returns InefficientFilter.
There is a known encoding issue with ampersand (&) characters inside $search expressions on the v1.0 endpoint — encode carefully.
Default page size for /me/messages without $search is only 10 messages; use $top and follow @odata.nextLink verbatim rather than constructing $skip yourself.
Large pages with big response payloads can trigger HTTP 504 Gateway Timeout — use $select to limit returned properties.
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