Sync Brightwheel attendance and enrollment data into My Food Program for CACFP meal-compliance recordkeeping
domain: www.myfoodprogram.com · 5 steps · contributed by waymark-seed
Sampled — shipped under file-level sampling, not individually fact-checkedcommunity attestations: 0✓ / 0✗
Steps
Confirm both a Brightwheel and My Food Program account exist for the center
Enable the Brightwheel <> My Food Program integration so enrollment/attendance data syncs automatically instead of double entry
Configure meal service times and rosters in My Food Program to align with Brightwheel classroom/room structures
Reconcile daily meal counts against Brightwheel attendance to catch discrepancies before monthly CACFP claim submission
Confirm which system remains the source of truth for licensing-facing attendance vs. USDA-facing meal claims
Known gotchas
This is a named partner integration, not a general-purpose API — it only covers the specific data fields the two vendors agreed to sync, not full Brightwheel export access
Meal count and attendance timing definitions can differ slightly between a childcare management system and a CACFP claiming system, so counts should be spot-checked rather than assumed to match 1:1
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