Pull workforce snapshot data as of a date in the EEO-1 reporting workforce snapshot period (typically a pay period in October through December of the reporting year) from Workday or your HRIS.
Aggregate employee counts by EEO-1 job category (10 standard categories), race/ethnicity (7 categories), and sex as self-identified by employees — do not impute or guess demographic data.
Format the data into the EEOC-required CSV or XML format for upload, or prepare data for manual entry via the EEOC online portal.
Register the company (or update registration) at the EEOC EEO-1 Component 1 data collection website and obtain login credentials for each establishment or for a multi-establishment filer.
Submit the report via the EEOC portal before the annual deadline; retain confirmation and a copy of the filed data for at least one year.
Known gotchas
EEO-1 reporting is required for private employers with 100 or more employees and for federal contractors with 50 or more employees meeting certain contract thresholds — verify your obligation before filing.
Race/ethnicity and sex data must be based on employee self-identification; employers may use visual observation only as a last resort and must never use payroll or benefits records that contain inferred demographics.
Multi-establishment filers must submit separate establishment-level reports and a company-level consolidated report — missing the establishment-level detail is a common filing error.
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