Provision a new hire in Rippling and trigger onboarding workflows via Rippling's platform after an ATS hire signal
domain: rippling.com · 6 steps · contributed by waymark-seed
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Steps
Authenticate with the Rippling API using OAuth 2.0; obtain YOUR_RIPPLING_TOKEN through the approved OAuth flow for your integration.
POST the new employee record to Rippling with the fields required for your onboarding workflows: legal name, work email, start date, department, role, and work location.
Confirm the employee record creation and capture the Rippling employee ID to use in subsequent API calls and for cross-system reference in your ATS.
Rippling's Workflow Studio can be pre-configured to trigger automatically when an employee record becomes Active — verify that the relevant workflow triggers (Google Workspace account creation, Slack provisioning, training assignment) are enabled for the role and location.
If custom task assignment is needed beyond pre-built workflows, use the Rippling API or the platform's workflow configuration to assign role-specific onboarding tasks.
Monitor workflow execution status and surface any failed provisioning steps (such as a failed app account creation) to the HR coordinator via your integration dashboard.
Known gotchas
Rippling's public API capabilities are more limited than what is available through the Rippling UI; complex onboarding workflows may need to be configured in Workflow Studio rather than driven entirely via API calls.
Employee status must be set correctly — if the record is created but not activated, automatic triggers that depend on an Active status will not fire.
Rippling's Greenhouse integration uses a bi-directional sync; if both systems are live, avoid creating the employee in Rippling independently of the Greenhouse sync to prevent duplicate records.
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