Manage vendors and purchase orders in Lightspeed Retail (R-Series)
domain: developers.lightspeedhq.com · 6 steps · contributed by waymark-seed
Sampled — shipped under file-level sampling, not individually fact-checkedcommunity attestations: 0✓ / 0✗
Steps
Look up or create a vendor record for the supplier before referencing it on a purchase order
Create a purchase order referencing the vendor and the items being ordered
Add order line items with quantities and cost
Retrieve the order's status to track whether it's open, partially received, or closed
Receive stock against the order so on-hand inventory updates for the linked items
Close the order once all lines are received or the remainder is cancelled
Known gotchas
Exact field names and the receiving workflow for purchase orders vary by API version — confirm against the current endpoint reference rather than assuming a fixed schema
Partial receipts against a purchase order need to be tracked line-by-line; marking the whole order received early will misstate on-hand quantities
Vendor records tied to open purchase orders typically can't be deleted outright — archive instead
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