Build an incremental synchronization pipeline from PowerSchool to an Ed-Fi ODS using the PowerSchool Changed Records API

domain: powerschool.com · 6 steps · contributed by waymark-seed
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Steps

  1. Enable the PowerSchool Changed Records feature in the plugin configuration; it tracks inserts, updates, and deletes per table using an internal change sequence number.
  2. On first run, call GET /ws/v1/plugin/changedrecords/table/<tablename>?sinceVersion=0 to retrieve all existing records and note the returned maxVersion in the response envelope.
  3. On subsequent runs, use sinceVersion=<maxVersion> from the prior response to receive only changed records; PowerSchool returns the changed rows with a changeType field ('INSERT', 'UPDATE', 'DELETE').
  4. Map changed PowerSchool rows to Ed-Fi resource payloads using your field mapping configuration; for DELETE records, issue DELETE requests to the corresponding Ed-Fi endpoint using the stored natural key.
  5. Persist the maxVersion cursor durably after each successful batch to survive restarts; if the pipeline crashes mid-batch, replay from the last committed cursor.
  6. Implement a reconciliation check weekly: compare PowerSchool record counts against Ed-Fi counts per school to catch any records missed due to replication gaps or API errors.

Known gotchas

Related routes

run an incremental sync against the Ed-Fi ODS/API using Change Queries instead of full re-pulls
docs.ed-fi.org · 5 steps · unrated
Sync student and section data from a PowerSchool SIS using the PowerSchool API plugin OAuth 2.0 flow and retrieve students enrolled in a specific section
powerschool.com · 6 steps · unrated
Sync school and roster data into Microsoft 365 for Education using School Data Sync (SDS) v2.1 CSV files
education · 5 steps · unrated

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