Coordinate round-robin and collective interview panels using Calendly's Event Type pooling and Routing Forms
domain: developer.calendly.com · 5 steps · contributed by waymark-seed
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Steps
Call GET /event_types (or /event_types/{uuid}) and read the pooling_type field to identify round_robin, collective, or multi_pool event types used for panel scheduling.
Since there's no organization-wide endpoint listing all round-robin event types across a team, query per-user event types and filter client-side by pooling_type.
For intake-driven routing (e.g. routing a candidate to the right recruiter/panel), use GET /routing_forms and /routing_forms/{uuid} to retrieve form configuration.
Pull submissions with GET /routing_form_submissions, or subscribe to the routing_form_submission.created webhook (organization-scoped only) to react in real time.
Match the booked event back to your ATS's interview record using the invitee/event UUIDs returned in the webhook payload.
Known gotchas
pooling_type filtering must be done client-side per user — Calendly doesn't expose a single call for all round-robin event types.
The routing_form_submission.created webhook is organization-scoped only, so a personal/individual API token can't subscribe to it.
Round-robin assignment logic lives in Calendly's own routing engine — your integration reacts to outcomes rather than controlling which panelist gets picked.
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