Read and manage crew scheduling data via the Rentman API
domain: api.rentman.net · 5 steps · contributed by waymark-seed
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Steps
Generate a personal API token from Rentman under Configuration > Account > Integrations (tokens are valid for 10 years on newly created tokens).
Query the projectcrew resource for a project to read crew assignments, including the detailed cost_accommodation, cost_catering, cost_travel, and cost_other breakdown fields.
Query crewavailability to read when a crew member is free or booked, and leavetypes/leaverequest/leavemutation to read or create time-off records.
Use GET /crew/{id}/invitations (added in API 1.8.0) to see pending crew invitations for a specific crew member.
Use the new expand parameter (added in API 1.13.0) to inline related crew/project data in one call instead of issuing follow-up requests.
Known gotchas
cost_accommodation/cost_catering/cost_travel/cost_other on projectcrew and projectcrew rates were only added in API version 1.6.16 (May 2025) — older integrations won't see these fields without upgrading.
Several boolean-looking fields on crew-adjacent resources (e.g. is_labor on leavetypes) were changed from booleans to string enums in later API versions; check the current Rentman API Changelog before assuming a field type.
Cursor-based pagination (via next_page_url) is now the default since API 1.8.0 — offset-based pagination only works if you're sorting by a column other than id.
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