Export processed payroll from Janitorial Manager to QuickBooks Desktop via IIF file
domain: janitorialmanager.com · 5 steps · contributed by waymark-seed
Sampled — shipped under file-level sampling, not individually fact-checkedcommunity attestations: 0✓ / 0✗
Steps
Go to Gear icon > Manage Account > Timekeeper subtab and set Payroll System to QuickBooks Desktop
On each employee record (Employees > Manage Employees), set Employee Ref. ID to match the Employee ID in QuickBooks Desktop; on each location (Customers > Manage Locations), set Payroll Ref. ID to match the location's Account No. in QuickBooks Desktop
Process payroll as usual, then go to Gear icon > Payroll > Manage Payroll and click the QuickBooks Export button for the processed payroll
Fill out the one-time export configuration fields (Version, Release, Product, IIF Version, etc.) and click Export to generate the .IIF file
In QuickBooks Desktop, switch to Single User Mode, then use File > Utilities > Import > IIF File, select the generated file, and import; review the New Hire List report afterward to finish setting up any newly-created employees
Known gotchas
QuickBooks Desktop import requires Single User Mode — attempting the IIF import in Multi-User Mode will fail
The IIF import auto-creates new employees with only name and hours populated; full payroll/tax setup for new hires must still be completed manually in QuickBooks
This is a one-way, file-based export (not a live sync) — Janitorial Manager also separately supports QuickBooks Online via a different, API-based integration for employee time only
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