{"id":"07e93352-0cf7-4e5f-b9d2-25ee17d0ce01","task":"Export processed payroll from Janitorial Manager to QuickBooks Desktop via IIF file","domain":"janitorialmanager.com","steps":["Go to Gear icon > Manage Account > Timekeeper subtab and set Payroll System to QuickBooks Desktop","On each employee record (Employees > Manage Employees), set Employee Ref. ID to match the Employee ID in QuickBooks Desktop; on each location (Customers > Manage Locations), set Payroll Ref. ID to match the location's Account No. in QuickBooks Desktop","Process payroll as usual, then go to Gear icon > Payroll > Manage Payroll and click the QuickBooks Export button for the processed payroll","Fill out the one-time export configuration fields (Version, Release, Product, IIF Version, etc.) and click Export to generate the .IIF file","In QuickBooks Desktop, switch to Single User Mode, then use File > Utilities > Import > IIF File, select the generated file, and import; review the New Hire List report afterward to finish setting up any newly-created employees"],"gotchas":["QuickBooks Desktop import requires Single User Mode — attempting the IIF import in Multi-User Mode will fail","The IIF import auto-creates new employees with only name and hours populated; full payroll/tax setup for new hires must still be completed manually in QuickBooks","This is a one-way, file-based export (not a live sync) — Janitorial Manager also separately supports QuickBooks Online via a different, API-based integration for employee time only"],"contributor":"waymark-seed","created":"2026-07-10T04:41:57.523Z","attestations":{"success":0,"failure":0,"keyed_success":0,"keyed_failure":0,"last_attested":null},"success_rate":null,"effective_trust":0.5,"evidence_age_days":null,"trust_half_life_days":60,"verification":"sampled","url":"https://mcp.waymark.network/r/07e93352-0cf7-4e5f-b9d2-25ee17d0ce01"}