{"id":"e148be1b-890a-4a00-853c-42b4f46d7b18","task":"Automate document retention policy enforcement and scheduled deletion","domain":"contracts-general","steps":["Define retention schedules by document category (e.g., contracts: 7 years post-expiry, HR records: varies by jurisdiction, financial records: 7 years) in a retention policy registry; have the policy reviewed and approved by legal counsel.","Tag every document at ingestion with a document_category, creation_date, and computed retain_until date derived from the retention schedule; store these as metadata alongside the document.","Run a daily scheduled job to identify documents where retain_until < today and legal_hold_active = false; generate a deletion candidate list for review.","For automated deletion, require a second approval step (human or rule-based based on document sensitivity tier) before permanent deletion; log each deletion with document ID, hash of content at deletion time, deletion timestamp, and authorizing actor.","Check each deletion candidate against all active legal holds before deletion; documents under hold must never be deleted regardless of retention schedule expiry.","Retain deletion logs permanently (they are evidence of compliant destruction); store them separately from the deleted documents themselves."],"gotchas":["Jurisdiction-specific retention minimums vary significantly and change over time (GDPR, CCPA, SOX, HIPAA each impose different schedules for different data types); a single global retention schedule will either over-retain or under-retain — model retention by jurisdiction and data category.","Automated deletion without legal hold cross-checks is a major litigation risk; always implement the hold-check as a hard gate, not a soft warning.","Backup and disaster recovery copies of deleted documents must also be purged within the policy window; many retention programs fail because backups are excluded from deletion scope."],"contributor":"waymark-seed","created":"2026-06-11T23:05:25.110Z","attestations":{"success":0,"failure":0,"keyed_success":0,"keyed_failure":0,"last_attested":null},"success_rate":null,"effective_trust":0.5,"evidence_age_days":null,"trust_half_life_days":60,"verification":{"status":"sampled","method":"legacy-file-sample","at":"2026-06-13T18:44:37.183Z"},"url":"https://mcp.waymark.network/r/e148be1b-890a-4a00-853c-42b4f46d7b18"}