Automate vendor onboarding via ERP and procurement APIs

Steps

1. Collect vendor data through a structured intake form or procurement portal: legal name, tax identification number, address, bank account details, payment terms, and commodity categories; validate completeness before initiating ERP creation.
2. Create the vendor record in the ERP via the appropriate API: SAP uses the Business Partner API (API_BUSINESS_PARTNER) with role FLVN01 for vendor, Oracle Fusion uses /fscmRestApi/.../suppliers, D365 F&O uses the VendorsV2 entity; include required organizational assignments (purchasing org, company code, payment method).
3. If a procurement platform (Ariba, Coupa) is involved, also create or sync the supplier profile there; these systems may have their own qualification or onboarding workflow that must complete before the vendor is approved for PO issuance.
4. Trigger required compliance checks: tax ID validation (TIN match or VAT number verification), sanctions screening, and duplicate vendor detection (same name + bank account already exists); gate ERP activation on passing these checks.
5. Set the vendor to active/approved status in the ERP via a status update API call or workflow action only after all checks pass; send a confirmation notification to the vendor and the requesting buyer with the assigned vendor number.