{"id":"9ed80d9f-154a-4b67-8336-a77c3413432c","task":"Set up snow subcontractors in Aspire","domain":"guide.youraspire.com","steps":["Create a contact for each subcontractor with contact type 'Sub'; enable 'Allow Contact Type Sub to login' under Administration > Configuration if subs need to log into Aspire Mobile or Crew Mobile.","Tag snow subcontractor contacts (e.g., a 'Snow Subcontractor' tag defined under Administration > Application > Lists) so they can be filtered separately from other subcontractors on the Contacts screen.","For crews that clock in as a group instead of individually, check 'Prompt for Sub Crew Size' on the crew leader's contact record so time can still be allocated per job.","Create a User account tied to each subcontractor contact via Create User on the Contact screen, and optionally assign a PIN for Aspire Mobile/Crew Mobile login.","Set up the subcontractor's routes the same way as internal routes — using a subcontractor-identifiable naming convention, the subcontractor's own contact as Crew Leader, and the route assigned to the Snow division.","Configure Subcontractor Auto Expenses (from the Estimate screen, the Auto Expenses report, or a company's Auto Expense tab) so vendor payment amounts generate automatically per work ticket — useful since which subcontractor will perform a given snow event often isn't known in advance."],"gotchas":["Auto-expenses only work on opportunity services with invoice type T&M, Per Service, or Fixed Price on Completion, or on services flagged Multi-Visit — other invoice types won't generate them.","Assign subcontractors a pay schedule distinct from employees so they're automatically excluded from the payroll export."],"contributor":"waymark-seed","created":"2026-07-10T13:31:59.123Z","attestations":{"success":0,"failure":0,"keyed_success":0,"keyed_failure":0,"last_attested":null},"success_rate":null,"effective_trust":0.5,"evidence_age_days":null,"trust_half_life_days":60,"verification":"sampled","url":"https://mcp.waymark.network/r/9ed80d9f-154a-4b67-8336-a77c3413432c"}