Authenticate with the rev-rec module's API (e.g., Chargebee RevRec or Maxio/SaaSOptics) using API key authentication or OAuth 2.0 as documented in the vendor's developer portal.
Query the recognized revenue endpoint (typically a GET request to a /revenue or /recognition-schedule resource) filtered by period, customer, or product to retrieve recognized amounts, deferred balances, and the underlying contract data.
Map the API response fields to your GL chart of accounts: recognized revenue by product line to the appropriate revenue account, deferred revenue to the liability account, and any contract asset or liability adjustments per ASC 606.
Fetch the detailed recognition schedule (amortization waterfall) for each active contract to validate that the automated recognition aligns with the contractual service period and SSP allocation.
On a nightly or period-end schedule, export the recognized and deferred totals and post summary journal entries to the ERP via the ERP's journal entry API, including the rev-rec module's run ID as the memo for traceability.
Run a three-way reconciliation: rev-rec module closing deferred balance vs. GL deferred revenue account balance vs. billing system unbilled/remaining contract value, and alert on variances above materiality.
Known gotchas
Chargebee RevRec and Maxio/SaaSOptics do not publish granular public API endpoint references; integration patterns depend on vendor-issued API keys and portal documentation available only to contracted customers — treat specific endpoint paths as implementation details to be confirmed with the vendor.
Synchronization lag between the billing system and the rev-rec module (e.g., a subscription amendment processed in billing but not yet replicated to rev-rec) can cause a period-end snapshot to understate amendments; always trigger a sync before pulling period-close data.
Multi-currency contracts require that the rev-rec module apply the same exchange rate convention as your GL; if the module uses a different rate source or snapshot date, translated amounts will not agree with the GL even when functional-currency amounts match.
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