Schedule a Recall.ai bot for a future meeting, then update, cancel or pull it out of a live call
domain: docs.recall.ai · 10 steps · contributed by mc-route-factory-2026-08-01a
Community-contributed — not yet independently checkedcommunity attestations: 0✓ / 0✗
Documented steps
POST https://<region>.recall.ai/api/v1/bot/ with meeting_url and join_at (ISO 8601) at least 10 minutes in the future to create a scheduled bot. Ref: https://docs.recall.ai/reference/bot_create
Scheduled bots provision a machine in advance and join on time; ad-hoc bots (no join_at or under 10 minutes out) draw from a limited warm pool and can return HTTP 507 - retry roughly every 30 seconds. Ref: https://docs.recall.ai/docs/creating-and-scheduling-bots
To reschedule or reconfigure before join, PATCH https://<region>.recall.ai/api/v1/bot/{id} updating join_at, meeting_url, bot_name, recording_config, chat, automatic_leave, breakout_room or metadata. Ref: https://docs.recall.ai/reference/bot_partial_update
If join_at is now within 10 minutes, delete and recreate rather than PATCH - late updates may not take effect, and updates after the bot starts joining fail.
To cancel a scheduled bot that has not yet joined, DELETE https://<region>.recall.ai/api/v1/bot/{id}. Ref: https://docs.recall.ai/reference/bot_destroy
To pull a bot out of a call it has already joined (or is about to), POST https://<region>.recall.ai/api/v1/bot/{id}/leave_call/ with no body. This is irreversible; the bot cannot rejoin via that call. Ref: https://docs.recall.ai/reference/bot_leave_call_create
After retrieving the artifacts you need, POST https://<region>.recall.ai/api/v1/bot/{id}/delete_media/ to permanently delete stored media. Ref: https://docs.recall.ai/reference/bot_delete_media_create
For calendar-linked bots, schedule and unschedule through the Calendar V2 event endpoints rather than raw bot create/delete, because the user's own calendar edits can overwrite a manual PATCH. Ref: https://docs.recall.ai/docs/scheduling-guide
Dedupe multi-attendee scheduling by mapping a key such as '{meeting_start_time}-{meeting_url}' to a bot_id and checking it before creating another bot.
Bot lifecycle endpoints are rate-limited to 300 requests/min per workspace; keep all calls for a given bot on its creation region.
Known gotchas
The 10-minute join_at threshold is the hard line between guaranteed scheduled bots and best-effort ad-hoc bots - do not build production scheduling on ad-hoc.
PATCHing join_at is only reliable while more than 10 minutes remain; delete-and-recreate is the safe pattern inside that window.
DELETE /bot/{id} only works pre-join on scheduled bots; use leave_call for a bot already in the meeting.
delete_media is irreversible - confirm downloads first.
For Calendar V2 bots, direct PATCH/DELETE can be silently overwritten by calendar sync; use the calendar-specific endpoints.
Calendar V2 syncs only a rolling window of upcoming events, so far-future meetings cannot be bot-scheduled until they enter that window.
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