Transmit a truckload EDI 204 Motor Carrier Load Tender and process the carrier's EDI 990 acceptance or rejection response

Steps

1. Build the EDI 204 transaction set: the B2 segment for shipment identification (bill of lading number, ship date), S5 loops for each stop (stop sequence, stop reason code, address), L5 segments for commodity description, L0 loop for equipment and weight, and G61 segments for contact information.
2. Wrap the 204 in the appropriate ISA/GS/GE/IEA interchange envelope, targeting the carrier's EDI ID and qualifier, and transmit via your EDI channel (AS2, VAN, SFTP, or API-based EDI platform).
3. Send a 997 Functional Acknowledgment upon receiving any EDI transaction from the carrier; await the carrier's 997 acknowledging receipt of your 204.
4. Listen for the inbound EDI 990 Response to Load Tender: the B1 segment contains the carrier's reference number and the K1 or B1 response code indicating acceptance (A), conditional acceptance (C), or rejection (D).
5. Update the load record status based on the 990 response: if rejected, trigger an alert and re-tender to an alternate carrier; if conditionally accepted, review any notes in the K1 segment and confirm or cancel the tender.