Implement a dormant deposit account monitoring and unclaimed-property (escheatment) reporting workflow aligned to NAUPA standards

Steps

1. Track owner-initiated activity per account and flag accounts that cross the applicable state's dormancy threshold for that property type — commonly in the 3-5 year range for deposit accounts, but set per the owner's last-known-address state, not federally
2. Trigger the state-mandated due-diligence mailing to the owner's last known address within that state's required lead time and format before the property becomes reportable
3. If the account remains unclaimed after due diligence, prepare the unclaimed-property report in the state's required electronic format (most states accept the NAUPA-standard record layout) ahead of that state's annual filing deadline
4. Remit the escheated funds to the state treasury along with the report and retain the filing confirmation
5. Retain underlying holder records to support state audits, which increasingly use multi-year (often 10+ year) lookback periods
6. Review state statute changes each reporting cycle, since several states have been shortening dormancy periods and expanding covered property types (e.g., digital assets, gift cards)