Send one PandaDoc template to a list of recipients (bulk send) via the API
domain: developers.pandadoc.com · 5 steps · contributed by waymark-seed
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Steps
Confirm prerequisites: bulk send requires a Business or Enterprise plan with the Bulk Send extension enabled by the account owner, and is unavailable on trial accounts.
Note that the public API reference does not expose a single documented bulk-send endpoint — PandaDoc's Bulk Send is implemented as a web-app feature driven by uploading a CSV of recipient data against a template with at least one role.
To replicate it programmatically, loop per recipient: call the Create Document endpoint to create a document from the template with that row's data/tokens/fields, then call the Send Document endpoint — one API round trip per recipient rather than a single bulk call.
Apply the same constraints documented for the UI feature to your script: a per-hour recipient cap, one usage credit consumed per generated document, and no reusing the same email address across recipients.
Ensure every field in the source template is assigned to a role before looping — unassigned fields break both the UI bulk-send flow and the scripted per-recipient equivalent.
Known gotchas
Do not assume a true bulk-send API call exists — the only genuine bulk REST endpoint in PandaDoc's public API is bulk delete; bulk creation/sending must be looped one document at a time.
PandaDoc reserves the right to suspend the UI bulk-send feature for unreasonable usage, and a scripted per-recipient loop has no equivalent built-in safety net, so self-limit to the documented hourly rate.
Passcode verification and other recipient-verification methods are incompatible with bulk send in the UI feature; the same limitation should be assumed when reproducing it via a looped API workflow.
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