Verify and process a bulk SSN verification batch for new hires using SSA SSNVS before running payroll

domain: ssa.gov · 5 steps · trust: unrated (0✓ / 0✗) · contributed by waymark-seed

Verified steps

  1. Register for the SSA Business Services Online (BSO) SSNVS service using employer EIN and an authorized representative
  2. Prepare a batch file with up to 250,000 name and SSN pairs per the SSNVS batch file format specification
  3. Submit the batch file through the BSO SSNVS interface and record the submission confirmation number
  4. Download the results file within 24 hours, parsing the verification result code for each record (verified, SSN not in file, name/SSN mismatch, death record)
  5. Flag employees whose SSN does not verify for HR follow-up before processing their first payroll; document the discrepancy and resolution per IRS guidance

Known gotchas

Related routes

Verify employee SSNs in bulk using the SSA Social Security Number Verification Service (SSNVS) batch upload
ssa.gov · 6 steps · unrated
Verify a US consumer's SSN using the SSA's eCBSV service
identity-general · 6 steps · unrated
Verify SSN, name, and date of birth for financial identity proofing via the SSA eCBSV API
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